Games Talent's privacy policy

GAMES TALENT RECRUITMENT PRIVACY POLICY

Games Talent Recruitment respects your privacy and is committed to protecting your personal data. This privacy notice sets out how we protect your personal data and what rights you have under legislation to control the use of your personal data and tells you about your privacy rights and how the law protects you.

PURPOSE OF THIS PRIVACY POLICY

This privacy notice aims to give you information on how Games Talent Recruitment collects and processes your personal data including any data you may provide through email or any other channels.

It is important that you read this privacy notice together with any other privacy notice that we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

CONTROLLER

Games Talent Recruitment Ltd is the controller and responsible for your personal data (collectively referred to as Games Talent, “we”, “us” or “our” in this privacy notice).

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

CONTACT DETAILS

Our full details are:

Company name: Games Talent Ltd

Data privacy manager: Craig McHugh

Email address: craig@gamestalent.com

Postal address: 71 Lower Baggot Street, D02 P593 Dublin

Telephone number: 020 7193 1331

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES

This version was last updated on 05/04/2023 and historic versions can be obtained by contacting us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

WHY WE PROCESS YOUR PERSONAL DATA

We process personal data to deliver an excellent service to candidates and clients. For candidates we process personal data to present you with very relevant job opportunities we have been retained to fill. For clients we process candidate personal data to effectively present candidates that we consider a good fit for a vacancy.

Candidates should note that we never submit their profile for a role with a client without your prior consent.

What that means in practice is that we never present you as a candidate to a client without confirming your interest and seeking your explicit permission. In doing this we will always check with you that we have all your up-to-date information such as job history and skills prior to making a client submission.

With your consent we may also use your contact data for direct marketing to inform you about services/products/events etc. that might be of interest to you (we will communicate by email, telephone, mail and/or other communication methods). As at 25 May 2018 there are no immediate plans to undertake such communication but if and when such plans get implemented, you will be invited to opt in for this communication.

THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you.

We collect & process details about candidates; name, age, contact details, education details, employment history and any other information contained in the CV supplied by you. In additon we capture details from interviews with you such as interview notes, details of compensation and other information from call and email communications. We also capture details from notes of meetings with referees supplied by you.

During the time you are registered as active with us we will log calls, emails, meetings, texts, events and any other relevant information will be recorded on our internal secure database.

We also capure device and browser data, such as IP address, information about your device and browser settings

Where we collect or process any other categories of personal data (including sensitive personal data) about you that is not listed above, we will send you a separate Privacy Notice regarding the processing of such data by us.

IF YOU FAIL TO PROVIDE PERSONAL DATA

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.

HOW IS YOUR PERSONAL DATA COLLECTED?

We may collect data about you when you register with us, visit our website, or when we communicate by email, SMS, phone or in person.

We use different methods to collect data from and about you from third parties:

(a) jobs boards, such as, Reed, Total Jobs or Zip Recruiter;

(b) social media platforms, such as LinkedIn, Twitter, Instagram and Facebook;

(d) advertising networks

(e) publicly available sources Companies House and the Electoral Register based inside the EU.

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.

At this time no option exists for third party access, if a decision is made to change this aspect of the database, then we will seek your consent first. While all reasonable security measures have been implemented, we are unable to accept responsibility for intrusion by third parties acting illegally.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

DISCLOSURES OF YOUR PERSONAL DATA

Your personal information will be processed by our staff and our subcontractors (including IT providers) and will be provided to appropriate third parties such as potential hirers and intermediaries in order to provide you with work-finding services. Please let us know if you do not want your personal information to be disclosed to a particular third party or category of third parties.

We may also share your personal details with your previous or current employers or other third parties identified by you to us as potential referees.

We may be required by law to share certain categories of your personal data with tax authorities and other government agencies.

We may also share your personal data with third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We will not share your personal data with any other organisation unless it is necessary and in connection with providing our work-finding and recruitment services.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

INTERNATIONAL TRANSFERS

Your personal data will be stored within the European Economic Area (EEA) on either local or cloud-based servers and will be subject to technical and organisation safeguarding protection measures. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

If it is necessary to transfer your data to a country outside the EEA to assist us in providing work-finding and recruitment services, we will take all reasonable steps to ensure that your data is subject to the same protection as that provided by the EU and that it is subject to technical and organisation safeguarding protection measures, as follows:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.

We will only transfer your personal data to organisations outside the EEA with whom we have entered into an agreement containing specific contract clauses approved by the European Commission which give personal data the same protection it has in Europe.

Please contact us if you want further information on the specific mechanism used by us.

DATA PROCESSING OF MINORS

We do not offer work finding services to anyone under the age of 18. Therefore, no data will be held on under 18’s.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or put in place adequate measures prior to receiving it. Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

By law we have to keep certain information about candidates for between 1 and 7 years. Where we have entered into a contract with you, we may also need to retain data for up to 7 years in order to ensure that we can meet our contractual obligations to you.

As a general rule, if you have been placed by us, we will not retain data of your data for more than 7 years from the date of registration or the date of last placement (whichever is later) unless we have continued to have meaningful contact with you over the preceding 2 years.

If you have not been placed by us, we will not keep your data for more than 2 years from the date of registration or the date when we last had meaningful contact with you (whichever is later).

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

request access to personal data we hold about you;
object to the processing of your personal data;
ask to have data held about you removed or restricted;
ask to have inaccurate data held about you corrected;
if processing of your personal data is based only on consent, to withdraw that consent;
request that your personal data is shared with a third party in a commonly used, machine readable format.

If you wish to exercise any of the rights set out above, please contact us at Games Talent Recruitment on 0044 207 193 1331 and ask to speak to Craig McHugh.

NO FEE USUALLY REQUIRED

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a fee if requests are repeated or obviously excessive.

Policy Updates
As and when required, we may update this policy. If significant changes are made we will notify all services users. By using our services you consent to this policy.

Useful tools
ICO www.ico.org.uk
Your Online Choices – www.youronlinechoices.com/uk/